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A lot of Outlook applications have an IMAP account. This is because it offers many benefits such as accessibility from multiple devices with the same ID, address, or account, saving only required emails/attachments, etc. If a user wants to back up Outlook with an IMAP account, they should be aware that there is a local backup copy. Version 2013 and higher saves the configured IMAP account in an OST file format that is different from older versions.

What's the difference between IMAP local backup files in older Outlook versions and newer Outlook?
Outlook 2013 was the first version of Outlook 2013. Configured IMAP account email information was saved in a portable PST format. Contacts, calendars and other information were stored in the second PST. Backup of PST is easy, but it must be done separately for email and contacts/calendars.
Software Page: Imap Backup

IMAP accounts will be handled differently with the launch of the new Outlook versions, starting from Outlook 2013. All mailbox items, including emails, contacts, and calendars, are stored in a single OST file. All mailbox items, including emails, contacts, calendars, etc. are saved in one OST file. Unlike the portable PST files that are stored on a local machine, the OST file is only accessible locally. This poses a serious risk of data loss in the event of a system failure or other catastrophic circumstances. There are also situations where the account's disk quota limit is exceeded and there is not enough storage space. The risk is now greater in Outlook version 2.

You can reduce or eliminate this risk by making a backup of the OST files that were created by your Outlook account's configured IMAP account. This can be done manually or professionally. Let's continue the discussion in this article.

MS Outlook allows you to backup IMAP emails
Outlook allows users to back up their configured IMAP account. However, for older Outlook versions (2013 and later), the complete configuration data of the IMAP accounts is not saved in the OST file. It must first be converted to PST. The Import/Export feature of Microsoft Outlook allows users to export OST files of IMAP mailboxes to Outlook PST format.

First, ensure that the IMAP account is properly configured with Outlook and all data such as emails, contacts, calendars etc. Its interface can be addressed. These steps will allow you to export OST data into a PST file.

Start Microsoft Outlook 2013, 2016, or 2019. Open Microsoft Outlook (2013, 2016 or 2019) from the File menu. Next, click on Import/Export to open the option.
The Import Wizard and Export Wizard pages will open in a new tab. Click on Next to select Export to a File from the List.
Select Outlook Data File (.pst), and then click Next.
Select the folder at the top with IMAP mailbox and the address displayed. Check Include subfolders option. Click Next.

Notice: Only one mailbox can be exported at a given time by this Import/Export process
Click on the Browse option to add the path location where you want to save the PST file. This will contain the IMAP account data. You can also export duplicate items using the three options. After you have completed the process, click on Finish.
Export of IMAP account OST data into PST file will start. It will take place in the time required according to the data being exported.
Now, the OST file has been successfully converted into an Outlook PST file format. This PST file can be easily moved to other systems with external devices. It can also be imported into its Outlook application via the Import/Export feature. This manual method creates a secure backup of IMAP email messages.

Note: Users have the option to use the Auto-archive feature of the Microsoft Outlook app to archive configured IMAP email messages and save them to the PST file at the system location. This PST file can be used as a backup file to IMAP email.

Drag and drop can also be used for smaller emails transport. Create a new PST file, then move the emails from your IMAP account to the mailbox folder manually by using drag and dropping actions.

However, every manual solution is not perfect. Every solution has its flaws.

Manual Solution Loopholes
Data loss due to errors is possible
Complex for novice users
There is no facility to export data selectively
Not suitable for big data backup
Export a single mailbox at once
Failure to back up data could result in a failure
You will need to verify IMAP configuration and OST accessibility

Related Softwares:

https://www.shoviv.com/blog/import-pst-to-yahoo-mail/
https://www.shoviv.com/blog/import-mbox-to-gmail-with-or-without-thunderbird/
https://www.shoviv.com/blog/how-to-import-pst-thunderbird-step-by-step/
https://www.shoviv.com/blog/zoho-mail-backup-automated-and-periodically/
https://www.shoviv.com/blog/export-gmail-emails/
https://www.shoviv.com/blog/yahoo-backup/
https://www.shoviv.com/blog/how-to-import-pst-file-into-gmail/
https://www.shoviv.com/blog/backup-gmail-to-outlook-pst-a-free-method-that-works-for-all/
https://www.shoviv.com/blog/aws-snapshot-vs-backup/
https://www.shoviv.com/blog/aws-email-backup-know-how-amazon-workmail-service-backup/
https://www.shoviv.com/blog/download-gmail-emails/
https://www.shoviv.com/blog/import-windows-live-mail-eml-files-to-thunderbird/
https://www.shoviv.com/gmail-backup-tool.html
https://www.shoviv.com/blog/thunderbird-backup-emails/
https://www.shoviv.com/blog/import-yahoo-mail-to-gmail-account/
ID Užívateľa: U12789
Meno: Shoviv Imap Backup and Restore Tool
Dátum registrácie: 20. 6. 2022 o 08:10

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